Manage physical records, electronically

Introduction

Physical records do not always stay in one place- they are mobile.
It is often difficult to monitor the movement of each record. A staff could have forgotten to return the record or have left the company, thus unable to track down the record.

Without proper control and monitoring, crucial records can be lost or worse, fall into wrong hands and used for unlawful means. This poses risks which may not be immediate and may have domino effect on other areas of the organization.

KRIS File Tracker takes care of one problem after another. All records movement and location are monitored and accounted for through a web-based interface.

In addition, the automatic ability of KRIS File Tracker to assign access rights based on the user's role and function ensures that the right person get the relevant record.

Despite changes in the structure of the organization, new and current staffs will always have access to the right information.

Reports such as the location of the record and who have borrowed what record can be easily generated.

Manage electronically

KRIS File Tracker delivers a simple and light solution to manage your vast and valuable holding of physical records.

Other physical records solution may have many unique and useful features but may require some technical knowledge or even specific training for users because of the complexity in using the solution.

The interface is clean and uncluttered for any users to navigate easily around and perform any task fast.

KRIS File Tracker is designed to be as simple as possible for users so that they can start utilizing the application after one or two usage. Even the administrative console is designed for ease of use.

The web based capability of KRIS File Tracker not only gives users greater flexibility in accessing your records, it also minimize resources to maintain the system. No more installing the application and applying updates on every workstation.

KRIS File Tracker can be deployed fast across the organization and little maintenance is required. Any updates or patches can be carried out via the server to ensure minimum interruption to business operations.

How it works

	The four modules of KRIS File Tracker
	Central Registry Module Register incoming files, process reservations and monitor overdue files
	File Reference Module A point of reference for organizing files and defining properties
	Loan Module Web based portal where users can log in to search and request files
	Archiving Module Prepares files for long term preservation

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