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Central repository for your information rich records
Not just a central repository for corporate knowledge and evidence where users can store and access records through web browser.
It is a centralized policy and rules management for file types, file contents and retention schedule.
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Key Functions
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Closely knitted with KRIS Enforcer, it applies the "relevance and security" rules or policies set in KRIS Enforcer on every electronic and physical record
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Empowers everyone in your organization to file all corporate holdings according to the organizational rule and roles-based policies management through web based access
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Lets you work with records; from simple classification of records, distributing to relevant users, archive records with business evidential value and define disposal action
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Integrates seamlessly with KRIS Intelligent Filer- a smart classification assistant which almost automatically files for you
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Paints a complete picture of a record's contextual importance with profile information- attachments, links to other relevant records, different versions etc. |
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Classify
• Simplify classification of electronic records with comprehensive and intuitive profile form
• Tree view representation showing how records are classified |
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Distribute
• Send records through email as web links or as email attachments
• Set up notifications and alerts to keep up to date with changes made on records |
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Retrieve
• Multiple search methods catering to different degree of recall
• Recently accessed records providing continuity of most recent actions |
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Secure
• Authentication linked to user's role in the organization
• Clearance to access is tied to security grading from organizational hierarchy level classified |
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Enhancing the sharing of knowledge with subscription based notification
Now, any users within the organization will always be up to date with the changes to records in your corporate repository.
• allow users to select other relevant users to be notified of changes
• select from a range of notification events e.g. new records added
• add, remove and set the number of frequency for notifications. |
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Reference to record through email records as attachment and URL links
Send single or multiple records as email attachments using email clients such as Microsoft Outlook or Lotus Notes. Or you can send URL links when clicked will bring the user straight to that record.
The recipient of the email or the URL link will need to have relevant access rights to access the record. Thus, keeping the security and integrity of records that were send to other users. |
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